You create the specific terms of your courses after you create the course and group(s).

Creating sessions for open and rolling courses – for the period

To add terms, select the group you want to populate with events via the Courses/Groups tab.

scroll down to the Lessons/Events tab and then on the button Add lessons/events

click on the Create lessons/events button

If you have created events before and saved the template, you can use it next time you create events or enter them manually.

Manually creating a group of terms

Click the Create lessons/events button to display a menu for entering the date and time of the lesson. If you wish to repeat the date, check the Repeat option. An additional menu will open:

Repeat lessons/events

You can choose between two ways to repeat lessons:
1. Repeat until: In this case, select a date and the system will automatically add the dates based on the selected repetition frequency (daily, weekly, etc.)
2. Number of repeats: Enter the number of lessons/events you want to create and the system will automatically create lessons/events at the selected frequency and therefore determine the date of the last appointment automatically.

Repetition frequency

Depending on your needs, choose whether you want to repeat events daily, weekly, bi-weekly or monthly.

Blocks

If you are creating sessions that you want to divide into blocks (i.e. smaller subgroups within a single group), you have the option at the bottom of the session settings to assign them to a specific block.

You have 2 options:

- None- the session will not be assigned to any block

- New - enter a name for the block that will be displayed in the application and on the registration form for clients (e.g. 1st semester, Summer Course, August, etc.)

You can read all about how blocks work and how to set them up in the Block creation manual.

Overview of events

When the system creates events, it automatically visualizes them on the timeline and in a table as well:

On the timeline you can see weekends as well as holidays. You have an option to tick checkboxes – Skip holidays and skip school breaks and system will automatically skip them.
You can also delete manually inappropriate events from the list of events, by clicking on the Bin icon.

Note: Once you change the event settings in the left bar again, the events will be re-created so the term you deleted can reappear in the list.

Delete a group of terms

In the left bar there is a button with a Bin icon. Click on this icon to delete all events created in this group.

Saving a group of terms

When you have finished entering the terms, continue by pressing the OK button. The left bar will switch to the original view and at the top you will see a summary of the terms you have just created:

Now you can confirm the created events with the Create lessons/events button. The system will add them to the group and the window will automatically close.

However, if you want to add more events, continue as you did at the beginning by clicking on Add lessons/events or by clicking on the template.

Creating terms from templates

If you create some groups of lessons/events frequently, you can save their settings as a template. When creating lessons/events, there is a Save as Template button in the left-hand bar. When you click on this button, the app will prompt you to give it a name:

This template will then be displayed in the template list. Clicking on its name will automatically create a new group of lessons/events with the same settings that were saved in the template.

Template management

You can rename and delete templates. The templates are stored in your profile, so your colleagues won’t see them and you can create up to 100 of them.

Making lessons/events for lectures and one-off courses

It works very similarly to the progression courses, but with a few minor differences.

The left bar always shows only the date and time
It is not possible to create more than one lesson/event
Event settings cannot be saved as a template, nor can a template be used to create an event.

Overview of lessons/events

You can access an overview of lessons/events at the group level by scrolling down to section Lessons/Events, but also in the separate Lessons/events category.

The advantage of viewing events via the Lessons/Events category is that you have an overview of all appointments regardless of group, lecturer or time and you can make bulk changes.

There is a filter at the top above all the events that allows you to view specifically by:

Course
Lecturer
Place
Billing period
Time period FROM – TO
Day of the week
Status (scheduled/ cancelled)
Type (lesson over capacity, lesson under capacity, custom replacement lesson)

Furthemore it is possible to sort lessons/events:

Bulk edits of lessons/events

Bulk edits are available in the Lessons/events category. First, find and mark the events you want to change. Then click on the Bulk Edit button.

Next select an action and proceed through the individual editing steps.

You can also combine edits with each other. For example, you can change both the time of the events and the lecturer in one click.

Change of one lesson/event

To change a single lesson/event or to change its settings, click directly on its name – date – in the list of lessons/events. You will see a menu of settings in categories.

Creating sessions in classes