Viewing/tracking billable events
If you already have set up billable events, the application will start calculating the progression of the group differently:
You can switch between the types of statistics in the group list. Next to the Sort drop-down menu there is a filter button to set the View Settings. You can switch between viewing the schedule registrations or the schedule progress.
This selection is then saved and retained in all user sessions.
View schedule progress
If the group does not have set billable events, then the view of schedule progress for groups shows the total number of available dates (scheduled, unscheduled) compared to the number of events that have already happened.
If the group already has billable events set, the view shows the total number of billable events available compared to the number of billable events that have already happened. Next to the coin pile icon there is number in brackets indicating the number of billable events subject to payment that are set on the group or on the course.
Attention! The setting on the group/course specifies how many billable events the
group SHOULD HAVE. When viewing with billable events, we are looking at
ACTUAL STATUS of events that are marked as paid. The number in
parentheses serves as confirmation that the group does not actually
contain MORE or LESS billable events than it should.Viewing over/under drawn billable events
As mentioned earlier, the number of events actually paid may differ from the settings in the group/course. Zooza will notify you of this status as follows:
- In group list when the group overrun is displayed: 2/4 (10)
- This
means that the group has already set 2 billable events out of 4, but the
total should be set to 10 events.
- In group detail
- under billable events setting, a warning will
appear to remind you that you have more or less billable events than you
should have
- In event detail
- under billable events setting, a warning will appear to remind you that you have more or less billable events than you should have.
View billable events in calendar
- On the calendar tile there is a “EURO coins” icon, which indicates whether the date is paid or not.
- On the date detail of the calendar, a coin pile icon is also displayed in the Status section to indicate that the date is paid.
View in the Lecturer report
In order to view a billable event in the lecturer report, see the Paid column, which indicates that the term is paid.
View in the Client profile
In the client profile on the course report, the field: Total Events is displayed, which shows either the total number of billable events set for this group, or the total number of events in the group (if no billable events are set).
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