How to create paid events?
The paid appointments functionality is a way for Zooza to “know” how many appointments in a group should be paid.
For various reasons, sometimes the dates in a group do not match the number of paid dates. For example:
- In a full course – add a “Free of charge lesson/event” to the schedule as a credit for “cancelled” lessons. This increases the number of events within the group and when Zooza calculates the unit price, it uses all these events and has no way of knowing that a particular event is free/unpaid.
- In language school – custom replacement lessons also create more events in the group than originally set by the admin.
In other words, paid events are a contract between company and customer, where you agree that the client will pay for e.g. 12 lessons. Whether the group has 4 or 20 lessons, the price always applies to 12 lessons.
The point of this functionality is as follows: clients can have a
different number of lessons in a group than what is actually paid for.
How to set it up?
Setting up paid events needs to be synchronized at three levels: course, group and lesson.
- In Courses section of > Price and Payment section there is a field – Billable events. By filling out this setting it will make it the default value for all groups within the course.
- In Groups > Price and Payment – Billable Events -the same setting as in the course, but if the field is populated in a
group, it will override the setting on the course. This allows groups to
have an individual number of billable events.
Attention! If a course has billable events set and the setting on the group is 0,
it will always use the course value That means if a course has billable
events set to 12, groups within this course cannot have 0 such events.
- mark events as Billable when creating them
- in Event detail open Event settings and find a field called Billable event
How does it work?
In order for the setup to work correctly, it needs to be done at all levels. This means that if you want to have 10 billable events in the course, you need to have 10 events marked as billable at the event level as well.
In case of adding terms to a group, if you have the number of billable events set to 5 on the group/course level and you click on repeat, the number in the Repetition frequency field will automatically be preset to 5 (as an indication that there are 5 billable events missing from the group).
Calculation of the unit price of the event
When a group has set up billable events, the unit price for the group is calculated using that setting instead of the total number of events in the group. This only applies to continuous courses. One-off and Open courses are already predefined by the unit price.
Related Articles
Group creation
What is a group Groups are used to divide the course into time periods and can possibly be further subdivided, for example by level or by location. Groups ensure that the next time you repeat a course, you don’t have to create a new course with all ...Viewing/tracking billable events
If you already have set up billable events, the application will start calculating the progression of the group differently: You can switch between the types of statistics in the group list. Next to the Sort drop-down menu there is a filter button to ...Creating lessons/events in groups
You create the specific terms of your courses after you create the course and group(s). Creating terms for open and rolling courses – for the period To add terms, select the group you want to populate with events via the Courses/Groups tab. scroll ...Edit lessons/events in courses
Each created date can be changed additionally - change the lecturer or time. Each term can be cancelled or deleted. To change a term you have several options on how to proceed: Bulk edit of events The quickest way to edit events is directly in the ...Setting the price on a course
When creating courses, it is customary to count on a unit price per term and depending on how many terms you create on the course, the total amount for the course will be calculated accordingly. The price per course is filled in the course details in ...